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Every contract. Every reserve.
Always under control.
Atheniks connects service contracts, maintenance reserves, and maintenance planning in one system: automatically calculated, ready to post, and without spreadsheets.
Labor time, materials, and subcontractor services automatically combined for each service contract.
Track reserves per property cleanly and document all movements in an audit-ready way.
See maintenance and related costs in cash flow before invoices arrive.
Allocate hours and teams correctly across contracts and properties.
Life without Atheniks
Facility management is not
standard corporate finance.
Service contracts may look predictable. In reality, teams must manage reserves, maintenance, staffing and variable services — all at the same time and across multiple objects.
Tracking reserves per property manually
Maintenance reserves must be tracked and updated per property. In many companies this still happens in disconnected spreadsheets — with high reconciliation effort and little transparency.
Contract profitability is not visible
Labor, materials and subcontractor costs are rarely combined into a single view per contract. Finance sees totals — but not which contracts actually generate margin.
Maintenance costs hit too late
Planned maintenance creates uneven cost spikes throughout the year. Without structured planning, these costs only become visible once invoices arrive.
Atheniks was built exactly for this.
The solution
One system for all contracts and properties.
Automated. Ready to post.
Atheniks connects accounting, contract control, and maintenance planning in one platform and automates reserves, contract margins, and cash flow forecasts.
Which contracts are profitable — and which are not?
Atheniks automatically allocates labor time, materials, subcontractor services, and overhead to individual service contracts. This gives you visibility into margin and profitability not just at company level, but per contract and location.
- Hours and services are assigned cleanly to each contract
- Materials and subcontractor services flow directly into margin calculations
- Weak contracts become visible immediately
Manage reserves per property cleanly — without side spreadsheets
Atheniks tracks contributions, withdrawals, and current balances for each property in one clean logic. This makes reserve movements traceable, annual reconciliation easier, and reporting possible without manual spreadsheet work.
- Reserve balances per property always up to date
- Contributions and withdrawals documented cleanly
- Reporting and reconciliation effort reduced significantly
See planned maintenance in cash flow early
Atheniks maintains a maintenance calendar for each property or contract with date, budget, and responsible provider. This makes upcoming costs visible before they appear as invoices on your desk.
- Maintenance dates and budgets planned centrally
- Cash flow peaks visible in advance
- Better annual planning and fewer surprises
How it works
Up and running in three steps
Connect your accounting system, add contracts and properties, define maintenance plans and reserves — from there margins, reserves, and planning run automatically.
Connect accounting and data
Connect your accounting system and import existing contract, cost, and service data. This creates a reliable financial foundation without duplicate manual work.
Set up contracts, properties, and reserves
Add service contracts, managed properties, reserve logic, and relevant cost structures. This creates the basis for clean contract margins and transparent reserve balances.
Control and plan automatically
From that point on, Atheniks updates contract profitability, reserve movements, and maintenance forecasts automatically. Your team only steps in where real decisions are needed.
Questions about Atheniks?
Get in touch. We are happy to help and will get back to you as soon as possible.
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